How to export absence

An export can be useful for different purposes, e.g. for import to a payroll system or to analyse absence data in a spreadsheet.

This is how you export absence data 

• Click Export
• Pick the desired type of absence export
  
  • Detailed (Detailed report of registered absence)
  • Balance (Balance per absence type per person)
  • Summary (Summary per absence type per person)
• Select the absence type(s) you want to include in the export
• Select the time period you would like to export data from
• Select if you want to include all employees in the export, specific teams or locations, or the entire organization
• Select if you would like all details or only the balance
• Click Generate report to finish. You will then receive an e-mail with the requested export.

How can I view all registered absences for a specific time period?

Selecting the Absence details export option generates a comprehensive report that outlines all registered absences during the specified time period. Absence entries, even the ones that only partially occur within the specified time period, will be included in their entirety in the report.

This is how:

1. Go to absence
2. Choose to export the absence details
3. Pick what type absences and who should be included in the report
4. Select the desired format and generate the report.

You will receive an e-mail with the requested export.

How can I check the absence balance for a specific date?

Using the Absence Balance export gives you a simple and straightforward view of the balance for your chosen absence types on a specific date. This can be especially helpful when you want to check how many days have been taken at the end of the vacation year.

This is how:

1. Go to absence
2. Choose to export the absence balance
3. Pick what type absences and who should be included in the report
4. Pick the desired balance date and generate the report

How can I get a summary of registered absences for a specific time period?

By running the export through "absence summary," you'll get an overview of absence registered per person within the chosen period.

This is how: 

1. Go to absence
2. Choose to export the absence summary
3. Pick what type absences and who should be included in the report
4. Pick a time period and generate the report

Only the absence days occurring within the specified time period will be included in the report.

The absence summary export provides the following information:

Employee ID, Full Name, Email Address, Employment Type, Employment Percentage, Absence Type, Approved Days, Counted As, Number of Occasions

How to use time period picker in the export

You can either choose the time period yourself or select from our predefined periods such as "last year, this year, last quarter, this quarter, last month, this month."

Can I export absence to Visma Lön 600?

Yes! You can choose to export absence in a format that can be imported into Visma Lön 600.

This is how: 

1. Go to absence
2. Choose to export the absence details
3. Pick what type absences and who should be included in the report
4. Select the Visma Lön 600 format and generate the report.

You will receive an e-mail with the requested export.

Can I export absence to PAXml format?

Yes! You can choose to export absence in a format that can be imported into another system that supports PAXml import format.

This is how: 

1. Go to absence
2. Choose to export the absence details
3. Pick what type absences and who should be included in the report
4. Select the PAXml format and generate the report.

You will receive an e-mail with the requested export. Import this file into your system.