Skip to content
  • There are no suggestions because the search field is empty.

Export People data

Export employee data from Huma as a spreadsheet or file

 

Table of Contents

 

 

Roles and access

Access Role
Export employee data System role: Users → User export
Include salary in the export User role: Only see or See and edit → Employment: Salary



💡 Salary is only exported for employees you have salary access to. If you do not have a user role with salary access, the salary columns will be empty for those employees. This is handled automatically by Huma.

⚠️ All administrators in your organisation will be notified when you export user data. These files contain sensitive information, handle them with care and store them securely.

 

Export users

  1. Go to the People module

  2. Navigate to "Everyone" and click "Export users" in the top right corner

    1. Choose who to export — select individual employees, teams, locations, companies, or everyone

    2. Choose account status — active, inactive, or both

    3. Choose what to export — select which profile fields to include

    4. Choose whether to include salary

    5. Choose whether to export positions and/or salary as of a specific date

  3. Select your preferred file format — Excel (XLSX), CSV, or PAXml (XML)

  4. Click "Download" and the file will appear in your downloads folder


💡 Custom profile fields are automatically included in all exports.



 

Export formats

Format Description Use when
Excel (XLSX) Standard spreadsheet format You want to open the file in Excel or Google Sheets
CSV Comma-separated values You need to import data into another system
PAXml (XML) Structured XML format You are exporting data for a payroll system that supports PAXml

 

 

Export positions and salary on a specific date

The People export includes one position per employee at a time. If an employee has had multiple positions, you need to select a date that falls within the period of the position you want to export.

Example:

Thomas has two positions in Huma.

  1. Marketing — May 2024 to May 2025

  2. Sales — April 2025 to today

 

To export data from the marketing position, select a date between May 2024 and May 2025.

To export data from the sales position, select a date between April 2025 and today.

💡 If no date is selected, the export defaults to today's date, meaning the current active position is used.