Table of Contents
- Roles and access
- Create and publish an article
- Publishing settings
- Add a video to an article
- Save as draft
- Edit a published article
- Unpublish an article
- Find articles shared with specific groups
- FAQ
Roles and access
Everyone can read the News article, as long as it´s shared with them.
| Access | Role |
|---|---|
| Create, edit, publish and unpublish news articles | System role: News → News editor |
Create and publish an article
- Go to the News module
- Click "New article"
- Add a title
- Write the content of the article — you can use text, images, links and emojis
- Optionally add a featured image (header image)
- Configure publishing settings (see below)
- Click "Publish"
💡 It is recommended to use a 3:2 image ratio for the featured image, with the most essential parts of the image centered.
Publishing settings
Click "Change publishing settings" to configure the following:
| Setting | Description |
|---|---|
| Shared with | Choose to share with everyone in the organisation, or with specific teams, locations or companies |
| Tags | Add tags to categorise the article — makes it easier for employees to filter and find relevant articles later |
| Table of contents | Automatically generates a table of contents based on the article's headings |
| Send notification | Send a push and/or email notification to employees when the article is published or updated |
💡 Sharing news with specific groups requires a Premium subscription. Only members of the selected groups will be able to find and read the article.
💡 To receive news notifications, employees must have "News article published" turned on in their notification settings.
Add a video to an article
You can embed YouTube or Vimeo videos directly in a news article.
- Go to YouTube or Vimeo and copy the link to the video
- Paste the link directly into the article
- The video will be displayed automatically
Save as draft
If you are not ready to publish, you can save the article as a draft and continue later.
- Write your article
- Click "Save as draft" instead of "Publish"
- Your draft will be available in the "Drafts" tab in the News module. You can return to it at any time and continue where you left off.
Edit a published article
You can edit an article at any time, both drafts and published articles.
- Go to the News module and find the article
- Click the three dots in the top right corner
- Click "Edit article"
- Make your changes
- Click "Publish" / "Update"
💡 When updating a published article, you can choose to send a notification to employees about the changes, toggle on "Send notification when updating" in the publishing settings.
Unpublish an article
You can unpublish a published article at any time. The article will move back to Drafts and will no longer be visible to employees.
- Go to the News module and find the article
- Click the three dots in the top right corner
- Click "Edit article"
- Click the three dots in the top right corner again
- Click "Unpublish" and confirm
- The article is now in Drafts. You can republish it at any time by opening it and clicking "Publish".
Find articles shared with specific groups
You can filter the News article list to find articles shared with specific groups or tags.
- Go to the News module
- Use the "Shared with" filter to filter by specific groups or everyone
- Use the "Tags" filter to filter by tag
💡 News articles shared with a specific group also appear on that group's News tab. For example, if an article is shared with the Marketing team, you can find it by going to that team in the People module and clicking the "News" tab.
FAQ
Can I share a news article with multiple groups at once?
Yes. You can add multiple teams, locations or companies when configuring who to share the article with.
Can employees comment on news articles?
No. Huma's News module does not currently support comments on articles.
Can I see who has read my article?
Yes, through News statistics. You can see the total number of readers and the percentage of the audience who have read the article. This requires a Premium subscription.
🔗 Read more about News in Huma.
Can I schedule a news article to be published at a specific time?
No. Articles are published immediately when you click "Publish". There is no scheduled publishing feature in Huma.
Can I share documents or files in a news article?
You cannot attach files directly to a news article. However, you can share content in two ways:
- Link to a document in Huma — copy the link to a document from the Documents module and paste it as a link in the article
- Link to external content — paste any URL as a link in the article
💡 Note that employees will need access to the document in Huma to be able to open it from the link.