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How to work with sick leave follow-up

Understand how Huma helps you follow up employees on sick leave



Table of Contents


The norvegian and swedish process

 


Activate sick leave follow-up

To enable sick leave follow-up, you must have a System Role with full access to the Absence module.

  1. Go to the "Absence module"
  2. Navigate to the "Settings tab"
  3. Scroll down to "Sick leave" and click on it
  4. "Edit absence type"
  5. Toggle "Enable Absence follow-up"
  6. Choose who will be responsible when an employee is on sick leave
    1. Supervisor - The employees supervisor will be responsible. When choosing this you need to choose a fallback person in the case that the employee doesn't have a supervisor.
    2. Specific person - One person who will be responsible for all employees on sick leave.
  7. Click Save



The follow-up 

The follow-up process differs between countries. Huma bases the process on which work schedule the employee is assigned to. At this point we support follow-up processes for Sweden and Norway.

The process is started when the employee register a Sick leave absence, and is ended when the Sick leave absence is ended.

During the follow-up, Huma will assign tasks to the responsible regarding important steps. Such as follow-up plan and dialogue meetings or reporting to Altinn/Försäkringskassan

Besides these legislation based tasks, Huma will send tasks once a week to remind them of checking up on the employee.

 

  • Follow-up will create tasks 
  • The follow up will not automatically start a process from the Processes module. 
  • You can view details for the follow-up process within the absence details.


Screenshot 2022-04-26 at 13.05.43

 

 

 

No responsible assigned

If the responsible is removed from Huma, the sick leave follow-up will be without a responsible. In this case you need to go to Sick leave settings and add a responsible.

 

 

Change the language of a created task

The tasks that are created rom the Sick leave follow-up process, will be in English. If you need them in other languages, you can

  1. Find the task within the "Task module" or through "Task" in the users profile 
  2. Click on the "three dots" to the right of the task
  3. Click "Edit task"
  4. Translate the text into preferred language
  5. Click "Update task"

You may also customize the task description to better fit your company’s specific requirements. In addition, you can change date and title as well.