Table of Contents
- Roles and access
- What is a meeting round?
- Create a meeting round
- Choose who to include
- Choose meeting host
- Set initial status
- Follow progress
- Edit a meeting round
- Delete a meeting round
- Notifications
- FAQ
Roles and access
| Access | Role |
|---|---|
| Create and manage meeting rounds | System role: Meetings → Meetings management |
| Be a meeting host in a meeting round | All employees — no role required |
| Be an attendee in a meeting round | All employees — no role required |
💡 The person who starts a meeting round can follow the progress of all meetings, but will not gain access to the individual meetings themselves, unless they are assigned as the host or attendee of a specific meeting.
What is a meeting round?
A meeting round lets you create and distribute the same meeting to multiple employees at once. Instead of setting up individual meetings one by one, you create one meeting round and Huma automatically generates a separate meeting for each person included.
This is useful for recurring organisation-wide meetings, for example annual performance reviews, onboarding check-ins, or salary conversations.
🔗 Read more about 1-on-1 meetings for single meetings.
🔗 Read more about meeting templates.
Create a meeting round
- Go to the Meetings module
- Click "Add meeting round"
- Choose a template or start with a blank meeting
- Set a name and optionally a description for the meeting round
- Set up the agenda with talking points
- Click "Next"
- Choose who to include, who will be the meeting host, and the initial status
- Set a due date — when all meetings should be completed
- Click "Start meeting round"
- Meetings are created in the background. You can safely navigate away and check back later.
💡 Editing the title and icon of a meeting round will only affect the meeting round itself, and not the individual meetings already created.
Choose who to include
You can include employees in a meeting round in four ways:
| Option | What happens |
|---|---|
| Members of groups | Separate meetings are created for all members of the selected teams, locations or companies |
| Individual people | Separate meetings are created for the selected employees |
| Everyone in the organisation | Separate meetings are created for all employees |
| Subordinates | Separate meetings are created for each of the selected supervisor's subordinates |
Choose meeting host
You can choose who will be the host for each meeting in the round:
| Option | What happens |
|---|---|
| I will be the host for each meeting | You become the host for every meeting in the round |
| The employee's supervisor | Each employee's supervisor becomes the host for their meeting. If an employee has no supervisor, you will be the meeting host. |
| A specific person | One designated person becomes the host for all meetings |
Set initial status
When creating a meeting round, you can choose the initial status for all meetings:
Draft - Only the meeting host for each meeting has access. The host can prepare the agenda before sharing it with the attendee. The meeting host will be notified that a meeting has been created.
Preparation - Attendees are immediately invited and can start contributing to the agenda.
Conversation - All notes on talking points are immediately shared and visible to everyone.
💡 Starting in Draft gives meeting hosts time to prepare before the attendee sees anything.
Follow progress
The person who started the meeting round can follow the progress of all meetings from the meeting round overview, including which meetings are completed and which are still in progress.
- Go to the "Meeting module"
- Navigate to the "Meeting rounds" tab
- Already here you get a quick overview
- Click on the spesific meeting round to get a more detailed overview
💡 The meeting round starter can see the progress of all meetings, but cannot access the content of individual meetings unless they are assigned as the host or attendee.
Edit a meeting round
You can edit the name and icon of a meeting round at any time.
- Go to the Meetings module and open the meeting round
- Click the three dots in the top right corner
- Click "Edit"
- Make your changes and click "Save"
⚠️ Changes to the meeting round title and icon will not affect the individual meetings already created.
Delete a meeting round
- Go to the Meetings module and open the meeting round
- Click the three dots in the top right corner
- Click "Delete" and confirm
⚠️ Deleting a meeting round will permanently delete the round and all its meetings, including all notes and follow-up tasks. This cannot be undone.
Notifications
| Event | Who receives it |
|---|---|
| Meeting round created | The meeting host for each individual meeting |
| Meeting round updated | The meeting host for each individual meeting |
| Meeting round deleted | The meeting host for each individual meeting |
FAQ
Can I delete a single meeting in a meeting round without deleting the others?
Yes. You can delete an individual meeting within a meeting round without affecting the other meetings. Open the specific meeting, click the three dots in the top right corner and select "Delete".
Can the meeting round starter access individual meetings?
No, not unless they are assigned as the host or attendee of a specific meeting. The starter can only see the progress overview for the round.
What happens if an employee has no supervisor when I use "The employee's supervisor" as host?
You will automatically become the meeting host for that employee's meeting.
Can I add more people to a meeting round after it has started?
No. The participants are set when the meeting round is created. To add more people, you would need to create a new meeting round or create individual meetings for the additional employees.
What happens when a meeting round is deleted?
All meetings in the round are permanently deleted, including all notes, summaries and follow-up tasks. This cannot be undone.