Skip to content
  • There are no suggestions because the search field is empty.

Your employees profile

Stay updated on employee data by using profile fields in Huma.

 

Table of Contents

 

 

Profile fields

Employee profile fields in Huma are structured data points designed to capture all relevant personal and professional information about each employee within an organization.

These fields are systematically organized into categories such as Intro, Employment, Salary, Bank Details, Personal Info, Identifications, Children, and Emergency Contacts to ensure a comprehensive overview of an employee’s tenure and role

In addition to standard profile fields, Huma offers custom profile fields, allowing organizations to tailor employee profiles to their unique needs.

 

Employees profile is divided into these sections

  • Intro, Employment, Your salary, Bank details, Personal info, Identifications, Children, Emergency contacts, Roles and access. 

 

 

Edit employees Profile Fields

To edit profile fields you need to go to the People module and select the current employee 

  1. Go to the "People module"
  2. Navigate to "Everyone"
  3. Select the current employee and navigate to "About"
  4. Click "Edit" for the section you want to edit
  5. Click "Save" when you are done updating the data

 

 

 

Overview of profile fields in Huma

Intro

The top section of the profile displays the person's name, job title, and a profile photo (avatar) in addition to the cover image. You will find essential contact details like the email address and phone number.

Section includes fields:

    • Email, Phone number, Interest, Fun facts and Date of birth. 
    • Supervisor, Subordinates, Companies, Teams and Locations.
    • Companies, Teams and Locations settings on your profile can only be used to add groups. Removal must be managed within the group settings. 

 

 

Screenshot 2025-11-25 135350

Employment 

This section outlines the employee's current job title, description, type of employment, and other relevant details such as start date, seniority, and key employment dates.


Section includes fields:

    • Job title and description, Employment type, percentage and ID.
    • Start date, Seniority, First day of work and Probation end date. 
    • Termination notice date, Last day of work and Employment end date. 

 

  • The "Seniority" field is automatically determined based on the date entered in the "Employment start date" field.
  • "Employment start date" is the date the employment relationship formally begins, as stated in the employment contract. This may include periods before the first actual working day, such as training or administrative preparations.
  • "First day of work" is the actual first day the employee shows up and starts performing work tasks.
  • "Last day of work" is the final day the employee is actively working and performing their duties.
  • "Employment end date" is the official date the employment relationship ends, as stated in the contract. This may include notice periods, garden leave, or other formalities after the last day of work.

 

Screenshot 2025-11-25 135608

 

Job title 

A predefined job description can be added to the job titles under system settings. The predefined job description will be used unless you define a custom or individual description on a users profile.

 

Screenshot 2025-11-25 135627


Salary

The Salary section on an employee’s profile in Huma is dedicated to capturing and displaying salary information relevant to each individual’s employment. This includes the current annual salary and a history of previous salary changes, supporting transparency and traceability over time.
 
Depending on the data entered for this field, you will see various statuses displayed
  1. No current salary added
  2. "Add"
  3. Salary history 

 

Screenshot 2025-11-25 135732

Add salary 

  1. Go to your own profile or the relevant employee's profile
  2. Navigate to "Salary"
  3. Click "Add" and fill out information
    1. You can choose between the intervals yearly, monthly, weekly or hourly
    2. Currency
    3. Effective and end date
    4. Add notes
  4. Click "Add" 

 
 
Part-time employees
 
It is important to enter the actual contracted annual salary rather than a full-time equivalent; for example, a 50% position with a salary of NOK 300,000 should be entered as NOK 300,000, not NOK 600,000. 
 
Use the “Notes” field to specify the employment percentage and the equivalent full-time salary if needed.
 

 

Bank details

Here, employees or admins can enter and update their bank account information, ensuring seamless transactions for payroll processing.

  • Bank account number needs to be a valid bank account number.

 

Personal info

Personal details such as name, email, address, gender, nationality, and other personal preferences can be found in this segment. Employees can easily edit their information to reflect any changes.

 

Section includes fields

    • Given, Preffered and Family name
    • Personal email address 
    • Address
    • Gender
    • Nationality 
    • Civil status
    • Dietary restrictions

 

  • Personal email address cannot be used for logging into Huma

 

Screenshot 2025-11-25 141556

 

Identifications

The identification section contain identification information such as international personal ID, passport number.

  • If you have a D-number, fill it out as "National identification number"
  • You can add multiple identifications to an employee

 


Children

Employees can add information about their children, which is essential for company records, benefits administration, and in case of emergencies or related to Sick child leave.

  • Note: Children field is not yet connected to the absence: "Sick child". Absence policies needs to be handled manually based on the info on the profile card. 

 

 

Emergency contacts

The emergency contacts section is crucial for workplace safety, enabling quick contact with designated individuals if necessary.

Add Relation, Name and Phone number. 

Custom profile fields 

A "Custom profile field" is a customizable field that allows you to add specific information about employees that is not covered by the predefined fields in the system. This feature enables the recording of unique data that is important for the organization but not included in the standard fields.

Read more about custom profile fields here.

 

Profile Completion

A visual profile completion bar encourages employees to achieve a fully completed profile, ensuring that all relevant information is available for HR management.

This profile page is designed to empower employees with access to their employment information while also providing HR staff with the tools necessary to manage employee data effectively.

  • You can send a reminder to your employees and ask them to fill out their profile, if its not completed. 
  • Important data fields are highlighted to make it easier for you as an employee to identify the most important data missing.
  • Press edit to add data and remember to save when finished. Please note that all fields are not editable for the employee.
  • Fields regarding employment will be added by a manager or an admin.

 

Screenshot 2025-11-25 141909