Invite employees

Table of Contents

• Invite your employees

• Add a custom welcome message

• The invitation was not delivered

• Who has not logged in or been invited

• Choose a login method for your organisation

• Log in with email address

• Employee cannot log in

Invite your employees

Once employees are added to Huma, manually, through import, or via an integration, you can send them an invitation so they can log in and access their own profile.

You can select the language of the invitation (English, Norwegian, Swedish, or Finnish), add a personalised welcome message, and preview how the invitation will appear before sending it.

There are two ways to send invitations:

1. During import -  When importing multiple employees, you can choose to send invitations immediately as part of the import process.

2. Through the People module

   1. Go to the People module

   2. Click "See users and send invitations" in the header to send invitations to multiple employees at once, or

   3. Click on a specific employee and select "Not invited yet: Send invitation" to invite them individually

Add a custom welcome message

You can add a personalised welcome message to each invitation to make the introduction to Huma more engaging for your employees.

1. When sending an invitation, either during import or through the People module, click "See and edit invitation"

2. Enable "Add a custom message"

3. Write your message and preview the invitation before sending

The invitation was not delivered

If an employee did not receive their invitation, you can resend it 14 days after the original invitation was sent.

You can also share the URL to your Huma account directly with the employee so they can log in without needing the invitation email. Your URL can be found in the address bar at the top of your browser.

To resend an invitation or copy the URL:

1. Go to the People module

2. Click "See users and send invitations" in the header

💡 Ask the employee to check their spam folder if they cannot find the invitation email.

Who has not logged in or been invited

To see which employees have not yet been invited, or have been invited but not logged in:

1. Go to the People module

2. Click "See users and send invitations" in the header

This information is also available directly on each employee's profile.

Choose a login method for your organisation

You can choose which login method your employees should use to access Huma. Available options include email, Google, and Microsoft,  depending on your organisation's setup.

🔗 Read more about login methods and SSO in Huma.

Log in with email address

Employees can log in to Huma using their email address without needing to remember an organisation-specific URL.

1. Go to my.humahr.com

2. Enter your email address and click "Continue"

3. If your email is linked to multiple organisations, select the correct one from the list

4. Select your preferred login method to access your Huma account

💡 If your email is linked to a single organisation, that account will be selected automatically.

Employee cannot log in

If an employee is unable to log in, check the following:

• Make sure the employee is using the email address listed under "Email address" on their profile in Huma

• If the employee has recently received a new work email address, confirm with your IT department that the account is active

• Ask the employee to check their spam folder for the login code

• Sometimes it may take a few minutes for the login code to arrive, ask the employee to wait and try again

• Make sure the employee's account is set to Active in Huma