Table of Contents
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Does the 'regarding' person automatically have access to the document?
- Why can’t administrators access all documents?
Who can access a document in Huma?
Documents in Huma can be shared with the following
- Everyone
- Specific individuals
- Specific groups
- A targeted role: "Admins" of a group = Users with roles granting document access within the group
By sharing a document with a group, we always recommend granting additional access to one person, such as the HR manager or someone in a similar role.
Levels of document access
Huma provides three levels of document access
- No Access: Users cannot view or interact with the document.
- Only See: Users can view the document but cannot make changes.
- See and Edit: Users can view and make changes to the document.
Example: How document access works
Scenario:
An employment contract for Ewa is shared with:
- Ewa, Kari (HR) and 'Admins of Team X'
Access permissions:
- Ewa: Can only view the document.
- Kari (HR): Can view and edit the document.
- Admins of Team X: Can view and edit the document.
Note: Members of Team X who are not administrators cannot access the document, as it hasn’t been shared with them.
How to share documents with a group
Does the 'regarding' person automatically have access to the document?
No. A person marked as “regarding” does not automatically receive access to the document. Access always needs to be granted explicitly.
“Regarding” only indicates who the document is about. When an employee is selected under “Regarding,” the document will be listed under “Documents” on that employee’s profile.
Why can’t administrators access all documents?
To protect sensitive information, document access is controlled. Administrators can access documents only if they are
- Shared directly with them.
- Shared with their group (e.g., team, location, or organization).
- Shared with group administrators, where they also have document permissions.
Note: When a document is shared with a team, location, or organization, it can be explicitly shared with administrators of that group.