Table of Contents
What are groups?
In Huma, you organise your employees into groups; companies, teams, and locations. Groups are the backbone of your organisation structure, and they control who can see and manage what in Huma.
Every group has members and admins:
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Members — employees who belong to the group
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Admins — users with a role that gives them access to manage the group and its members
An employee can belong to multiple groups at the same time. For example, a person can be part of the Oslo location and the Marketing team simultaneously.
💡 Getting your group structure right from the start matters. It is the foundation for access control, document sharing, absence management, and much more.
Companies
A company represents a distinct legal entity or business unit within your Huma account. Companies are useful if your organisation has multiple legal entities, subsidiaries, or business units that need to be managed separately, for example with their own payroll integration or access settings.
Use companies when you need to:
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Separate employees across different legal entities
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Connect different parts of your organisation to different integrations
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Share content, processes, and tasks across companies
🔗 Read more about how to set up and manage Companies in Huma.
Teams
A team is a flexible group that lets you organise employees based on function, project, or department, regardless of which location they work from. Teams are ideal for groups of people who work together across the organisation.
Use teams when you need to:
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Group employees by department or function, e.g. HR, Marketing, or Sales
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Share documents, news, or tasks with a specific group of people
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Give a manager or team leader access to a specific set of employees
🔗 Read more about how to set up and manage Teams in Huma.
Locations
A location represents a physical office, site, or workplace within your organisation. Locations are used to group employees based on where they work, and are useful for managing region-specific processes, access, and communication.
Use locations when you need to:
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Group employees by office or physical workplace, e.g. Oslo, Bergen, or Trondheim
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Manage absence, tasks, or documents specific to a site
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Give a local manager access to employees at their location
🔗 Read more about how to set up and manage Locations in Huma.
What you can do within a group
Once a group is created, admins can manage content and data specifically for that group. Here is an overview of what is available within each group:
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People — both members and admins can always see the member list. Admins can manage members at any time.
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Absence — members and admins can get an overview of group absence. Admins can register absence on behalf of members and will receive notifications when a member registers or edits an absence.
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Documents — members and admins can view and add documents shared with the group. Access is automatically set to "Members: Only see" and "Admins: See and edit".
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News — admins can post news articles that are shared specifically with the group. News appears in the group's News tab.
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Competence — admins and members can view and add competence within the group. A gap analysis can be created to identify development areas for individuals or the group as a whole.
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Tasks — members and admins can add and view tasks assigned to the group.
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Equipment — admins can add and manage equipment for group members.
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Insights — admins can access real-time analytics for the group within the Insights tab.
Where to find your groups
Everyone can see groups and it´s members.
- Go to the "People module"
- Click on "Companies", "Teams", or "Locations" in the tab menu
