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Custom holiday calendars

Add company holidays and closure days that public holiday calendars don't cover

 

Table of Contents

 

 

 

 

Roles and access

Access Role
Create, edit and delete custom holiday calendars, and assign them to work schedules System role: Absence → Absence management
See custom holidays in the absence calendar All employees — no role required

 

💡 Custom holiday calendars are part of the Absence module.

 

 

 

What are custom holiday calendars?

Custom holiday calendars let you add company holidays, closure days and other non-working days that the public holiday calendars don't cover. Examples are Christmas Eve, New Year's Eve or a summer closure.

You add the dates to a calendar and assign the calendar to one or more work schedules. Everyone on those work schedules then gets the dates as non-working days.

 

💡 Note

  • A custom holiday calendar comes in addition to the public holiday calendar on the work schedule. It doesn't replace it.
  • A custom holiday calendar isn't tied to a country. You can assign the same calendar to work schedules in different countries.

 

🔗 Read more about work schedules.

 

 

 

Create a calendar

  1. Go to the Absence module
  2. Navigate to "Settings"
  3. Under "Custom holiday calendars", click "Create calendar"
  4. Choose an icon and fill in the name
  5. Add a description if needed
  6. Click "Create"
  7. The calendar opens, and you can start adding dates.

 

⚠️ Everyone can see custom holidays in the absence calendar. Keep personal or sensitive details out of the calendar's name and the names you give its dates.

 

 

 

Add dates

  1. Open the calendar from Absence › Settings › Custom holiday calendars
  2. Click "Add date", or click a day in the year view
  3. Choose the date and add a name if needed
  4. Tick "Repeats every year" if the date should apply every year
  5. Click "Save"

 

💡 Note

  • Each entry is one date. To add several days in a row, for example a week of closure, add one date for each day.
  • A date always applies to the whole day. Half days aren't supported.
  • "Repeats every year" only keeps the day and month. A recurring 29 February is skipped in years that aren't leap years.
  • Use "Show holidays from…" to see public holidays in the year view. This only shows which days may already be days off. The public holidays aren't added to your calendar.

 

 

 

Assign the calendar to work schedules

A calendar has no effect until it is assigned to a work schedule. You can assign it in two ways.

From the calendar

  1. Open the calendar
  2. Click "Assign to work schedules"
  3. Pick one or more work schedules
  4. Click "Save"

 

From the work schedule

  1. Go to Absence › Settings › Work schedules
  2. Create a new work schedule, or edit an existing one
  3. Under "Custom holiday calendars", pick one or more calendars
  4. Click "Save"

 

💡 A work schedule can have several custom holiday calendars. You can change them at any time.

⚠️ Absence that is already registered isn't recalculated when you assign a calendar or add dates. See the next section.

🔗 Read more about work schedules.

 

 

 

How custom holidays affect absence

Custom holidays count as non-working days, just like public holidays. This means they:

  • Aren't deducted from the absence balance
  • Aren't counted when restrictions on a self-certification policy are counted in workdays
  • Are left out of absence sent to integrations

 

⚠️ Changes only apply to absence registered from now on. Absence that is already registered keeps its number of days. It's updated only if the absence is edited later.

💡 Example: You add 24 December to a calendar after an employee has registered vacation from 22 to 31 December. The vacation still counts 24 December as a vacation day. If the absence is edited, it's recalculated and 24 December is no longer counted.

🔗 Read more about registering and managing absence.

 

 

 

Custom holidays in the absence calendar

Custom holidays are shown in the absence calendar together with public holidays.

  1. Go to the Absence module
  2. Click "Calendar"
  3. Click "Holidays"
  4. Choose which public holidays and custom holidays to show
  5. Click "Done"

 

💡 Note

  • The filter has two groups: "Public holidays" and "Custom holidays". Only calendars assigned to a work schedule are listed.
  • By default, you see the public holidays for your country and the custom holidays on your own work schedule.
  • Hover over a date to see which calendar it belongs to, and the name of the date.

 

 

 

Edit or delete

Edit a calendar

Open the calendar, click the three dots and select "Edit details". You can change the icon, name and description.

 

Edit or delete a date

Click the date in the year view and select "Edit" or "Delete".

 

Delete a calendar

Open the calendar, click the three dots and select "Delete".

 

⚠️ A calendar that is assigned to an active work schedule can't be deleted. Remove it from the work schedules first.

💡 Note

  • If the calendar is only assigned to archived work schedules, Huma offers to remove it from them and delete it in one step. Click "Unassign and delete".
  • Deleting a calendar or a date doesn't change absence that is already registered. The absence is recalculated if it is edited later.

 

 

 

FAQ

Can I add a date range, for example a week of closure?

No. Each entry is one date. Add one date for each day in the period.

 

I added a date, but the employee's balance didn't change. Why?

Absence that is already registered isn't recalculated. Open the absence and save it again to get the new number of days.

 

Do custom holidays replace the public holidays on the work schedule?

No. The custom holidays are added to the public holidays. The work schedule keeps its public holiday calendar.

 

Can I copy public holidays into a custom calendar?

No. You can show public holidays in the year view with "Show holidays from…", but they aren't added to the calendar.

 

Can employees see the custom holidays?

Yes. Everyone can see custom holidays in the absence calendar. Only users with absence management access can create, edit and assign calendars.

 

Can I assign a calendar to an archived work schedule?

No. You can only assign calendars to active work schedules.