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Positions

How to manage your employees positions


Table of Contents

General questions

 

 

 

 

Positions

All current employment data is turned into a position. A history of positions, including current, previous, and upcoming ones.

On each employee’s profile card, all employment information is now collected in a single section called Position. All existing data has been moved there safely, so dont worry; nothing has been lost. Our data is now referring to a position, instead of unstructered employment data. 

Employees can now hold one or multiple positions. A single employee may have overlapping positions with different employment percentages and job titles.

 

The Employment section contains these fields

To edit these field, scroll down to the "Employment section" and click "Edit". 

  • Employment ID
  • Seniority - Determined by the duration of the positions.
  • Relevant experience - Subtract or add relevant experience.
  • Total seniority - Determined by the duration of positions and relevant experience.
  • Note

 

In Huma you can have three different types of positions

  • Current - Contract start date in the past, or no date 
  • Upcoming - Contract start date in the future
  • Ended - Contract end date in the past
  • Click "Show history" to see all positions

 

Screenshot 2026-03-11 at 13.38.53

 

 

Roles

Employment permissions mostly works as before. The section in divided into three different accesses within a User role. Choose either “Only see” or “See and edit”, depending on how you need to work with the fields.

🔗 Read more about roles in Huma.

Fields within Position section User role needed

Job title

Job title and its default job description are always visible for everyone. 

 
Employment: Basic

 

Employment details
Individual job description, Contract type, Employment percentage, Employment ID, Contract start date, First day of work, Probation end date, Notes, Country / Legislation

 

 
Employment: Employment details

 

Termination details
End details (reason and note), Termination notice date, Last day of work, Contract end date

 
Employment: Termination

 

 

 

How to manage positions

To manage positions in Huma, you will need a User role with access to the different fields, as described above. 

 

Positions contains these fields

Employment details

  • Country / Legislation, Contract type, Employment percentage

  • Notes

  • Contract start date, first day of work, probation end date

    • "Contract start date" is the date the employment relationship formally begins, as stated in the employment contract. This may include periods before the first actual working day, such as training or administrative preparations.

    • "First day of work" is the actual first day the employee shows up and starts performing work tasks.

 

Termination details

  • End reason and note
    • End reasons are predefined and cannot be edited
  • Termination notice date, Last day of work and Contract end date
    • "Contract end date" is the official date the employment relationship ends, as stated in the contract. This may include notice periods, garden leave, or other formalities after the last day of work.
    • "Last day of work" is the final day the employee is actively working and performing their duties.

 

 

Manage positions

How to add a new postion

  1. Go to the "People module"

  2. Navigate to the employee and scroll down to "Positions"

  3. Click " + New position"

  4. Fill out details

  5. Click "Add position"

How to edit a position

  1. Go to the "People module"

  2. Navigate to the employee and scroll down to "Positions"

  3. Click on the "three dots" and "Edit details"

  4. Edit fields and click "Save"

  5. Choose whether to update the current position or create a new position based on your edits

 

How to delete a position

  1. Go to the "People module"

  2. Navigate to the employee and scroll down to "Positions"

  3. Click on the "three dots" and "Delete"

  4. Type "Delete" and click "Delete"

  5. This action cannot be undone

 

How to end a position

  1. Go to the "People module"

  2. Navigate to the employee and scroll down to "Positions"

  3. Click on the "three dots" and "End position"

  4. Fill out details and end position

  5. You can always go back to the same position and clear the end details to make it active again

 

Screenshot 2026-03-11 at 14.08.10

 

 

End employment

To wrap up an employment, you must finish all ongoing and upcoming positions.

  1. Go to the "People module"
  2. Navigate to the employee and scroll down to "Positions"
  3. Click "End employment"
  4. End or delete positions
  5. The end date of the last position will be used as the official employment end date.
  6. Start a process, add task and/or deactivate the employee account

 

Screenshot 2026-03-11 at 14.08.40

 

🔗 How to keep important employee data after they leave

 

 

Overview over positions

You can get an overview over your employees postion within the People and/or Insight module. 

  • People: The job title in the people list now reflects the current position
  • People: Filter on "Job title" in the people list
  • Insights: Contract type insights now reflect the number of positions

 

Screenshot 2026-03-11 at 14.33.00

 

 

 

 

General questions

Positions are new in Huma. What should I do now?

Your existing employment data has already been moved to the Position and Employment sections on each employee profile, so nothing has been lost.

We recommend reviewing each employee’s Position and completing any missing information, such as contract details, or other fields relevant to the position.

 

What happens with integrations?

We have also introduced Employment history to many of our integrations. We recommend you to have an active integrations with "Positions fields" sync turned on, before you start to add position details in Huma. 

🔗 Read our help article for the integration you use to learn more about Huma, integrations, and positions.

 

What is happening with the current employment information?

All current employment data will be turned into a position. You will find all your previous data in the "Employment" and "Position" section on employees profile. 

 

Which position is used as the employee’s main position when they have multiple positions?

Huma selects one position as the employee’s Primary position. This is the position used in other parts of the system, for example when inserting smart fields in Smart Documents.

 

Is it possible to import all positions for all my employees?

Not yet. In this version, you can import one position per person.

 

Who has access to see positions?

It depends on permissions. Job title and its default job description are always visible. The rest of the position fields are permission-controlled. For more information, see the “Roles” section in the article above.

 

I want to export all position data for employees

For now, the export includes only one position per employee. If you need data from other positions, adjust the date range for that specific position in the People export.


🔗 Read more about the People export here. 

 

What happens if the total employment percentage exceeds 100%?

If the combined employment percentage across an employee’s positions exceeds 100%, you’ll see a notification in the Position  section.

 

I have an employee with multiple positions.

In Huma, an employee can have multiple positions, including overlapping ones. Each position can have its own employment percentage, job title, and other details. If the total employment percentage across positions exceeds 100%, you’ll see a notification in the Position section.

 

Should I start a new onboarding in Huma when an employee changes to a new position?

We recommend you to use a "Process" instead. You can create a general or specific template to use when onboarding employees into a new position.

🔗 Read more about Processes here. 

 

How can I register seniority in Huma that was earned in another company, so it counts toward total experience in our organization?

If an employee has relevant experience that is not reflected in the positions registered in Huma, you can account for it in the Employment section by adding or subtracting Relevant experience, as described here.

 

Is salary linked to a position?

No. Salary is not directly linked to a position. However, a salary will appear in the position overview if the salary period overlaps with the position period.

If you end a position while a salary is still active, Huma will notify you so the salary can be handled.