Absence in the app

With the Absence module in the app, you can register absence, check your balance and see who is away, all from your phone. Managers can also approve or reject absence requests on the go.

The Absence page has two tabs:

Your absence: your own upcoming absence, requests, history and balance
All absence: absence for the colleagues you have access to see

💡 Tap the calendar icon at the top of the page to open the absence calendar.

Roles and access

Access	Role
Register and see your own absence	All employees with access to the Absence module
See colleagues' absence	Based on your access, just like on web
Register absence for others	User role or system role with access to manage absence
Approve or reject absence requests	Supervisor or user role with access to approve absence
Delete or change the start date of ongoing or past absence	Administrators with access to manage absence
Register and resolve overlapping absence	Administrators with access to manage absence

💡 The app follows the same roles and access as Huma on web.

Register absence

Tap "Absence" in the tab bar or in the Menu
Tap "Register absence" in the top right corner
Choose the absence type
Choose a start date and an end date
Fill in any other fields shown for the absence type, for example percentage, notes or work related
Check how many days the absence counts as, and what your balance will be after registering
Tap "Register"

💡 You can also register absence from Quick actions on the dashboard.

Your absence

Under Your absence, you can see:

Upcoming: absence that is ongoing or starts in the future
Absence requests: requests waiting for approval, and their status
History: your past absence
Balance: how many days you have used and have left for each absence type in the current period

To edit or delete an absence:

Tap the absence in the list
Tap "Edit" or "Delete"

⚠️ Only administrators can delete an ongoing or past absence, or change its start date. Contact your manager or administrator if something needs to be corrected.

See absence details

Tap an absence to see its details, for example the status, the period and how many days it counts as.

From the details, you can also:

Set end date, if the absence does not have one yet
Add to calendar: add the absence to your phone's calendar. This is only available for absence with an end date.

💡 For sick leave, you may also see a Sick leave follow-up card. It shows the status of the follow-up and who is responsible. The follow-up itself is managed on web.

All absence and the calendar

Under All absence, you can see absence for the colleagues you have access to see. Tap the date to show absence from a different date.

To see who is away over a period:

Tap the calendar icon at the top of the Absence page
Swipe or use the arrows to move between periods

💡 Private absence is shown as "Away" to users without access to see the details.

Handle absence requests

If you approve absence for others, you can handle requests directly in the app.

Open "Absence"
Tap "Absence requests" at the top of the page
Add a comment if you want
Tap "Approve" or "Reject"

💡 Note

Changed your mind? Tap "Withdraw approval" or "Withdraw rejection" to set the request back to pending.
Managers may also see absence requests under Quick actions on the dashboard.
📱 On Android: You can also add an absence request to your calendar from the menu on the request card.

Overlapping absence

If a new absence overlaps with an existing one, the app asks how to handle it. Administrators can choose to:

Replace overlapping absence: the overlapping dates are replaced with the new absence, and any balance is restored
Add as overlapping absence: both absences are kept, which can result in more than 100 % absence

💡 Only administrators can register and resolve overlapping absence. If you are not an administrator, contact your manager or administrator.

The "Who's away?" widget

Add the Huma widget to your phone's home screen to see who is away today and over the next 7 days, without opening the app.

Touch and hold an empty area on your home screen
Add a widget and search for Huma
Choose the "Who's away?" widget

💡 The widget is available on both iPhone and Android. You must be logged in to the app for it to show data.

What to do on web

Some absence settings are only available in Huma on web:

Set up and activate the Absence module
Create and edit absence types and policies
Assign people to absence policies
Transfer days and make manual adjustments
Export absence

🔗 Set up absence

FAQ

Why does it say "Request absence" instead of "Register absence"?
The absence type requires approval. Your manager must approve the request before the absence is approved.

Why can't I delete my absence?
Only administrators can delete an ongoing or past absence. You can still delete absence that has not started yet. Contact your manager or administrator if a past absence is wrong.

Why don't I see Absence in the app?
The Absence module must be activated for your organisation, and you must have access to it. If the module is not activated, ask your administrator to set it up on web.

Why can't I add an absence to my calendar?
You can only add absence with an end date to your calendar. The app also needs access to your phone's calendar. You can turn this on in your phone's settings.

Can I export absence or transfer days from the app?
No. Exports, transfers and manual adjustments are done in Huma on web.

Absence in the app

Register absence, check your balance and handle requests from your phone.

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